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Data protection and privacy notice

Data protection policy as well as information relating to persons concerned in accordance with Art. 13 and 14 of the EU General Data Protection Regulation (GDPR)

We, Billi-Bolli Kindermöbel GmbH, take the protection of your privacy very seriously and adhere to rules of the Data Protection Act. The following declarations will give you an overview of how we ensure this protection, what type of data is collected and for which purpose.

Please note: This is a translation of the German Privacy Policy. The German Privacy Policy is binding.

Controller for the purposes of the General Data Protection Regulation (GDPR)

Company:Billi-Bolli Kindermöbel GmbH
Legal representative:Felix Orinsky, Peter Orinsky (CEO)
Address:Billi-Bolli Kindermöbel GmbH
Am Etzfeld 5
85669 Pastetten
Germany
Data Protection Officer:IITR Datenschutz GmbH, Dr. Sebastian Kraska, email@iitr.de

General Data Processing Information

Personal data is only collected if you communicate it to us yourself. Apart from that, no personal data is collected. Any processing of your personal data that goes beyond the scope of the statutory permission is only possible with your express consent.

The duration of the storage of personal data depends on the respective legal retention periods (e.g. retention periods under commercial and tax law). After expiration of the period, the data concerned is routinely erased if it is no longer needed for the execution of the contract or contract initiation and/or we do not have a legitimate interest in continuing to store such data.

As part of contractual execution, processors could also be used outside the European Union, e.g. email providers.

Individual information processing methods

Customer/Prospect data

Affected data:

Data communicated for contract execution; if necessary, additional data for processing on the basis of your express consent.

Processing purpose:

Contract execution, i.a. offers, purchase orders, sales and invoicing, quality assurance, contact by telephone.

Recipient:
  • Public institutions in case of the existence of priority legal provisions

  • External service providers or other contractors, i.e. for data-processing and hosting, for shipping, transport and logistics, service providers for the printing and dispatch of information.

  • Other external bodies in so far as the data subject has given his/her consent or a transmission is permitted due to a prevailing interest.

We work with the following carriers and parcel services to deliver our goods. We provide them with only the information they need to perform their specific services. They receive your customer ID, first and last name, address, telephone numbers, e-mail address as well as other order-related information crucial for the delivery (e.g. order ID, parcel data). This information, printed on shipping labels, is also attached to each parcel and will be visible to persons involved in the transport chain.

  • HERMES Einrichtungs Service GmbH & Co. KG, Albert-Schweitzer-Straße 33, 32584 Löhne, Germany, Phone: +49 5732 103-0, E-mail: info-2mh@hermesworld.com

  • Spedicam GmbH, Römerstrasse 6, 85375 Neufahrn, Germany, Phone: +49 8165 40 380-0, E-mail: info@spedicam.de

  • Kochtrans Patrick G. Koch GmbH, Römerstraße 8, 85375 Neufahrn, Germany, Phone: +49 8165 40381-0

  • DPD Deutschland GmbH, Wailandtstraße 1, 63741 Aschaffenburg, Germany

  • United Parcel Service Deutschland S.à r.l. & Co. OHG, Phone: +491806 882 663

  • Deutsche Post AG, Charles-de-Gaulle-Straße 20, 53113 Bonn, Germany, Phone: +49 228 18 20, E-mail: impressum.brief@deutsche­post.de

If you order mattresses we may provide the manufacturer with your address data to ship the goods directly to you.

Duration of data storage:

Until you revoke your consent we will store your ordering information in our customer file to give you the best consultation for any further purchases if requested. The duration of data storage for other and subsequently irrelevant data depends on the statutory storage requirements and is usually 10 years.

Job application process

Affected data:

Submitted application documents such as cover letter, CV, transcripts, etc.

Processing purpose:

Processing the applications

Recipient:
  • Public authorities in the event of priority legislation.

  • External service providers or other contractors, e.g. for data processing and hosting.

  • Other external bodies in so far as the data subject has given his/her consent or a transmission is permitted due to a prevailing interest.

Duration of data storage:

Application data will generally be deleted within four months after communication of the decision unless you granted your consent for inclusion in the applicant pool, then your data will be stored also after the expiry of the application process.

Employee data

Affected data:

Data communicated for contract execution; if necessary, additional data for processing on the basis of your express consent.

Processing purpose:

As part of contractual execution of the employment,

Recipient:
  • Public authorities in the event of priority legislation, et al Tax Office, Social Insurance Institution, Professional Association.

  • External service providers or other contractors, et al for data- processing and hosting, for payroll, for travel expenses, for insurance benefits, for vehicle use.

  • Other external bodies in so far as the data subject has given his/her consent or a transmission is permitted due to a prevailing interest, et al for insurance benefits.

Duration of data storage:

The data retention period depends on the statutory storage requirements and is usually 10 years after the termination of employment.

Supplier data

Affected data:

Data communicated for contract execution; if necessary, additional data for processing on the basis of your express consent.

Processing purpose:

Contractual execution, e.g. enquiries, purchases, quality assurance

Recipient:
  • Public authorities in the event of priority legislation, et al Tax Office, Customs

  • External service providers or other contractors, et al for data- processing and hosting, accounting, payment transaction

  • Other external bodies in so far as the data subject has given his/her consent or a transmission is permitted due to a prevailing interest

Duration of data storage:

The duration of data storage depends on the statutory storage requirements and is usually 10 years.

Specific information about the website

Cookies

Some of our web pages use so-called cookies. These are text files sent by the web server to the user’s browser and stored there for later retrieval. They do not store any personal information there. Some cookies are necessary to provide certain functions on the site (such as the shopping cart) and are stored automatically. Others are optional (e.g. for Google Analytics) and require your explicit consent. You can prevent the use of cookies in general if you set your browser to disallow the storage of cookies. However, by disabling cookies, some important features (e.g. the shopping cart on our site) may not function properly.

Transmission of data

In the following section, we will inform you of the various places on our website where you can voluntarily provide us with your personal data. Your encrypted data will be transmitted to our web server first and then to us. For one year, the data transmitted to us via our website will be stored in a specific data backup database on our web server for data backup purposes, then the data will be deleted automatically.

Shopping cart

Your shopping cart is stored on our server and can be viewed by us. In addition to the items, the information you provide in the second order step (invoice and delivery address, payment method, shipping method and other information) is stored. A cookie in your browser with a unique ID will be used to assign your shopping cart to you (or your browser). As long as you do not provide any personal data in the second order step, the shopping cart cannot be assified to your person. You can empty your shopping cart at any time, empty the filled fields (and save them empty) and delete cookies in your browser to unlink your shopping cart. Unloaded baskets will be deleted from our server one year after the last change.

Instalment purchase

If you select "Rate Purchase" as the payment method in the ordering process, we will forward your address data (postal address and e-mail address) to easyCredit / Teambank AG in the following step. Before you ask for an installment purchase via the easyCredit page to which you are being redirected, you can retrieve the "Information on contract-related processing" there, which explains which other companies will be forwarded to which of your data for the credit decision. Further information can be found here: Additional data protection notices for the purchase of installments by easyCredit

Contact form

We need you to provide us with your last name and e-mail address via our contact form on our website to address you personally and answer your enquiry. Only when your enquiry results in us e.g. sending you a non-committal customised quote or in the shipping of wood samples will your data be stored in our customer file.

Online survey

With your order, you will receive a code that allows you to take part in a brief survey on our website. Please note that both your customer ID and your name are required to participate. Further information, such as answers to our survey questions, is optional. We will link your provided information to your master data in our customer file to be used in any future purchase consultations and to assign the coupon, a token of our appreciation you will receive for taking the survey.

Second hand page

You can resell your used Billi-Bolli kid’s furniture on our Second hand page. We require at least your telephone number or e-mail address, which will be published directly with your offer (“Contact”), to enable interested parties to contact you. Considering the guidelines for the Second hand page you can freely choose the title and description text of your offer. Include your location either in your offer description or in your contact details. Please send us a digital photo of the article you intend to resell, it will also be published. Once we receive your feedback that your offer has been sold, we will mark it accordingly as well as remove your contact details from the page as soon as possible. We may publish your feedback, including your name, below your original offer, which we generally keep on the page. You may invoke your right to deletion of your name, your feedback or of the entire offer from our website at any time. All unsold offers will be completely removed from the page after 6 – 7 months.

Newsletter and Second hand notification

To register for our newsletter you must provide us with a valid e-mail address. Additional data will not be collected. We use the so-called “Double-Opt-in” method to prevent unwanted registration of your e-mail address by third parties. After entering your e-mail address we will send you an automatic confirmation e-mail, in which you are asked to click a designated link to confirm that you would like to receive newsletters. Your permission for the storage of your e-mail address as well as its use for the purpose of sending the newsletter will be held by us for as long as you remain subscribed. At any time you can revoke your consent to our use of your email address, terminating the newsletter subscription by following the “Unsubscribe” link within the newsletter or by contacting us directly.

Signing up to receive second hand notifications follows the same registration procedure. Please note that signing up for the notifications is independent of the newsletter registration.

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses their own cookies that allow an analysis of your use of the website. The information generated by the cookies about your use of this website is usually transmitted to a Google server in the US and stored there. This website uses Google Analytics with the extension “_anonymizeIp()” to prevent any direct correlation to specific persons. Your IP address will be shortened by Google within member states of the European Union or in other signatory states to the Treaty on the European Economic Area before being transmitted to servers in the US. The full IP address will be transmitted to a Google server in the USA and shortened there only on an exceptional basis. Google will not associate the IP address transmitted under Google Analytics by your browser with other data held by Google.

Google Ads Conversion Tracking

This website uses Google Ads Conversion Tracking, a web analytics service provided by Google Inc. (“Google”). Google Ads Conversion Tracking also uses cookies that allow analysis of your use of the website. The information generated by the cookie about your use of this website is transmitted to a Google server in the US and stored there. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators, and providing other services related to website activity and internet usage. Google may also transfer this information to third parties if required by law or in so far as third parties process this data on behalf of Google. Google will in no case connect the data with other data from Google. You can generally prevent the use of cookies by prohibiting the storage of cookies in your browser.

Google Maps

This site uses the Google Maps map service via an API. It is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. To use Google Maps, it is necessary to save your IP address. This information is generally transmitted to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer. The use of Google Maps is in the interest of making our website appealing and to facilitate the location of places specified by us on the website.

More Information

We are happy to answer any additional questions and concerns you may have, which were not covered by this Privacy Policy. Just contact us.

At all times, you have the right to be informed about the stored data relating to your person, the origin thereof and the storage purpose. You can ask us any time to block, correct or delete your data and in addition, you may invoke your right to object to processing of personal data. You also have the right to lodge a complaint with the Data Protection Authority: Data Protection Authority of Bavaria for the Private Sector (BayLDA), www.lda.bayern.de.